Capital T Engineering and Laurel Rock began their relationship as likely partners for a large municipal contract in the DMV (District, Maryland, Virginia area). However, working together revealed that the account managers needed guidance and support.
Proposals are time-sensitive. Period. Once released, it’s a dedicated sprint to compile all the documents, write the narratives, check the boxes, and submit the offer on time. Our friends at Capital T did not allow adequate time for opportunities they wanted to pursue, due to a lack of understanding the effort involved.
Inexperience or misreading the RFP led to Laurel Rock receiving resumes without the relevant experience, case studies that did not correspond to the personnel suggested, and other mis-fires. Ultimately, it was decided to change our partnership to a mentorship and support Capital T’s account managers.
Established Engineering and Architectural firm in operation for 16+ years
Diverse portfolio of services
Utilize latest technologies for client projects
Qualified engineers and architects on staff
Over 2500 projects successfully completed
Clear understanding of previous performance
Internal capabilities assessment
Familiarity with key personnel’s expertise
Creating a manageable timeline for proposal responses
Support in drafting and editing narratives
Did not submit a proposal that was less than Rock-Solid
Strengthened relationship with Capital T associates
Looking ahead to new partnership opportunities
Greater insight into pairing experience, individual and corporate, with scope of work in an RFP
More responsive partner
Rock Solid Solutions
Instructed account managers in breaking down RFP requirements
Review key personnel for each opportunity and past performance to comply with proposal requirements
Advise on bid/no bid opportunities, freeing up time for core functions
Managing the proposal life cycle: creating a schedule and submitting on time
Edit resumes, technical volumes and narratives for proposals
What are the steps to creating a proposal response?
Determining needs/ breaking down the solicitation
Writing: technical and narrative portions, past performance, references
Distributing: getting all the pieces to the main stakeholders
Evaluating: do the components address the requirements in the RFP?
Compiling: get the licenses, certifications and other necessary forms and documents
Formatting: there are reasons your response needs to follow the formatting guidelines
Submitting the response ON TIME
Why are proposals time sensitive?
Late proposals are often eliminated from competition without being read. It’s a shame to have your hard work dismissed out of hand!
Who should write the RFP response?
The person or team writing the RFP should know the project well and be good at decision-making. Part of the RFP process is choosing a vendor to carry out the project, and only those invested in its success can make the best decision.